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Contract Employee's Newsletter
Helping Contract Professionals
Manage Their Careers
November 01, 2001
Edited by James R. Ziegler
A Companion to:
The Contract
Employee's Handbook
www.cehandbook.com
Sponsored by:
P.A.C.E. - Professional
Association for Contract Employment
www.pacepros.com
About The Contract Employee's Newsletter
The Contract Employee's Newsletter is a free e-mail publication
for technical and professional contractors containing news, commentary,
tips, links to useful resources, nuggets of wisdom submitted by
readers, and anything else that seems appropriate at the time. The
CENewsletter is distributed bimonthly or whenever issues warrant
and time allows. The subscriber list is confidential and will not
be disclosed outside this organization.
In This Issue
Read recent
issues of The Contract Employee's Newsletter.
Suggest A
Topic For The Newsletter
Ideas Anyone?
Thank you for your excellent suggestions for future newsletter
topics. Keep 'em coming. Chances are, if a topic interests you as
a Contract Professional it will certainly interest the majority
of our readers.
Guest Appearances
I would like very much to publish short guest contributions
to the Contract Employee's Newsletter. Maybe a marketing tactic
that works for you, or a true story of agency madness? I'll cite
your name, your e-mail address, and a link to your professional
website. I can't pay you, but I'll make sure that everyone who reads
the Contract Employee's Newsletter knows who you are and what you
do. It can't hurt, and, who knows, it might help your consulting
career. Contributions should be of general interest to all Contract
Professionals.
Mail your suggestions to suggestion@pacepros.com.
Return to Table of Contents.
Marketing Tips
Some Tips For Negotiating Your Billing Rate
Here is a common scenario. What do you do when the client asks
for your billing rate? If you quote too low a rate you might end
up leaving money on the table or, worse, you might devalue yourself
in the eyes of the client. If you quote too high a rate the client
might eliminate you on the spot. . . or will she.
First, let me state some basic principles about negotiating.
- The one who speaks first loses.
- Know your bottom line, and stick to it.
- It is always better to quote a rate that is too high
than to quote a rate that is too low.
Here is an example of the first principle at work.
Client: What is your billing rate?
Contractor: Gosh, that really depends on a number of factors,
including skills required, project scope, contract duration, complexity,
and the potential for professional growth. Tell me more about
the project. I want to make sure that we have a good match here.
By the way, how much have you budgeted for the project's completion?
For example, to be sure we are in the same ballpark, what is the
range of billing rates that you have budgeted?
Client: I am not at liberty to discuss that information
now. What is your billing rate?
Contractor: I could throw a number at you, but I don't
even know yet if I want to accept this project. And I certainly
don't want to waste your time discussing this project further
if the funds aren't available to support it. How much have you
budgeted for the project you want me to complete?
[Note: This approach takes courage, and it projects confidence.
Contract Professionals who are worth their salt don't jump at
the first offer, even in a down economy.]
Now, here is an example of how to incorporate the second and third
principles.
Client: We expect to pay between $60 and $75 per hour
depending on the successful candidate's experience.
Contractor: I agree that it is important to control costs,
but I would be very wary of paying too little. It is my experience
that I usually get what I pay for. For example, it is one thing
to have an inexperienced contractor take 50% longer to complete
a job. It is quite another matter when you have to scrap a bad
job and start all over from scratch.
Have you considered the cost savings from paying an experienced
professional half again as much as the budgeted rate if they can
do the job in three-quarters of the budgeted time and do it right
the first time? My rate to do what you have described is $100
per hour, and I consistently bring my projects in well ahead of
schedule. I can start on Monday. Is there anything you would like
me to study between now and then so I can hit the boards running?
Client: I can't approve more than $75 per hour.
Contractor: I am sorry I can't help you at a billing rate
of $75 per hour.
[Note: At this point, let us assume that your bottom line is
$80 per hour.]
Client: I may be able to get $85 to $90 per hour, but
it will take approval of the Executive VP.
[Note: Either of these rates is greater than your bottom line.
If the project manager gets approval you will be happy because
you will be earning $5 to $10 per hour more than your bottom line,
and the project manager will be happy because she will think she
is saving $10 to $15 per hour.]
Contractor: I can start immediately at a rate of $100.
Anything lower and I will have to wait for the results of interviews
I have with other clients. Can you let me know by 10:00 am tomorrow
so that I can cancel my other interviews?
[Note: Contrary to pricing yourself out of the market, bidding
high creates a scenario in which both parties can "win."
This illustrates the effectiveness of the third principle.]
Read and reread this dialog until the ideas begin to flow naturally.
Then role play with a spouse or friend. When the dialog begins to
feel natural throw in some curves to see how well you think on your
feet in different situations. Follow these three negotiating principles
and watch your billing rate soar.
Return to Table of Contents.
Business Basics
What The Heck Is A Surety Bond?
What do you do when your client asks for a surety bond?
Most independent contractors do not have the slightest idea what
a surety bond is, let alone know how to get one. When you were an
employee, such matters were handled by your boss. But now, as a
free agent you are the boss, and your client is asking you
for a surety bond.
A surety bond is a three-party agreement between a surety (a type
of insurance company), a contractor, and the project owner (the
client). The agreement binds the contractor to comply with certain
terms and conditions of a contract. If the contractor is unable
to successfully perform the contract, the surety assumes the contractor's
responsibilities and ensures that the project is completed.
The Small Business Administration (SBA) Office
of Surety Guarantees has a special program to help small and
minority owned contracting businesses obtain surety bonds. Although
the SBA does not actually issue surety bonds, it does provide a
guarantee for certain types of surety bonds issued by participating
surety companies.
Below is a list of selected surety bonds that independent contractors
may be required to provide:
- Bid Bonds: Bonds which guarantee that a contractor will
enter into a contract, if it is awarded to the contractor, at
the amount bid and post the appropriate performance bonds. Bid
bonds provide financial assurance that the bid has been submitted
in good faith, and that the contractor will enter into a contract
at the bid price.
- Contract Bonds: Bonds designed to guarantee the performance
of obligations under a contract. Contract bonds guarantee to the
client that the contractor will perform according to the terms
of a written contract. Contract bonds protect the client by guaranteeing
a contractor's performance and payment for labor and materials.
- Fidelity Bonds: Bonds designed to guarantee honesty.
Generally, a fidelity bond guarantees honesty of employees. Fidelity
bonds cover losses arising from employee dishonesty and indemnify
the principal (for example, an employment agency) for losses caused
by the dishonest actions of its employees against the client.
- Fiduciary Bonds: Bonds which guarantee an honest accounting
and faithful performance of duties by administrators, trustees,
guardians, executors and other fiduciaries. Fiduciary bonds may
be required in the administration of an estate, or the management
of affairs of a trust or a ward.
- Maintenance Bonds: Bonds that provide for the upkeep
of the project for a specified period of time after the project
is completed. Maintenance bonds guarantee against defective workmanship
or materials, and may include a guarantee of "efficient or
successful operation" or other obligations.
- Payment Bonds: Payment bonds guarantee payment of the
contractor's obligation under the contract for subcontractors,
laborers and materials suppliers associated with the project.
- Performance Bonds: Performance bonds guarantee performance
of the terms of a contract. Performance bonds protect the client
from financial loss should the contractor fail to perform the
contract in accordance with its terms and conditions.
Surety bonds are commonly required by government contracts, and
I suspect that surety bonds will become increasingly popular as
businesses seek to reduce the overall risks associated with hiring
contingent workers, especially on project-based contracts.
Imagine the value that you could bring to the table by telling
a prospective client that your work is bonded. Satisfaction guaranteed!
Surety bonds are not widely required by client companies, but general
liability insurance (GL) and, to a lesser extent, errors & omissions
insurance (E&O) are commonly required. Contract Professionals
with inadequate or no liability insurance coverage pose a significant
risk to their clients. There is the risk that a contractor might
damage a client's property or the property of others, or injure
someone while on the job. Or, a contractor may damage the client's
business through willful negligence or incompetence. Many Contract
Professionals do not carry liability insurance, so the liability
could easily pass to the client.
General Liability Insurance protects both the contractor and the
client from damage to persons or property. Errors & Omissions
Insurance (also known as Professional Liability Insurance) protects
the contractor and client from financial harm to the business caused
by the contract's actions.
Adequate individual coverage for both General Liability Insurance
and Errors & Omissions Insurance can cost several thousand dollars
per year. Fortunately, all P.A.C.E. Division Managers are automatically
covered for both General Liability and Errors & Omissions Insurance
up to $5,000,000 aggregate. This coverage is free to all P.A.C.E.
Division Managers.
Should your client require a specific surety bond, P.A.C.E. will
purchase the bond, leveraging the size and experience of P.A.C.E.
to obtain the lowest possible rate. Your division of P.A.C.E. will
then pay for the surety bond with pretax dollars out of your division's
revenue stream.
Surety bonds, GL and E&O insurance coverage are compelling
reasons to select P.A.C.E. as your employer of record.
Return to Table of Contents.
Ask Dungaree Dan
Title
Q: Dear Dan -- I am a new independent contractor.
I will get a 1099. What if I only pay federal and state (Ohio) taxes,
and local if necessary, and not Social Security or Medicare taxes.
-- Signed: Clueless in Cincinnati
A: Dear Clueless -- Oh boy. I strongly suggest that
you do the following immediately:
- Read Chapter 1 of The
Contract Employee's Handbook so that you understand the danger
you are exposing your client to when you don't pay your taxes.
- Read the P.A.C.E. website from cover to cover so that you understand
how you will fare much better as a Division Manager of P.A.C.E.
than as a self-employed 1099 with no benefits.
- Then, if you are still bound and determined to do everything
for yourself as an independent contractor, consult with an accountant
who works with small businesses and independent contractors.
Willful failure to pay your FICA taxes is a federal crime. First,
you will be fined a very large amount of money. If you continue
not to pay your FICA taxes you could go to jail in a federal prison.
Consider who you will be dealing with. FICA taxes are paid to the
IRS. These guys do not play fair, and they take tax evasion very
seriously.
Granted, a good CPA or tax accountant can show you how to minimize
your self-employment taxes, but there is no way to legally not pay
them.
P.A.C.E. would be happy to serve as your employer of record, so
that both your client and you are protected from the risks associated
with hiring (and being) a self-employed independent contractor.
But not everyone is a match for P.A.C.E. The <Am
I A Match?> section of the P.A.C.E. website will help you
understand if you are really cut out for the life of an Independent
Contract Professional.
If you still feel comfortable with the idea of a career in technical
and professional contracting then I suggest that you read the P.A.C.E.
website from cover to cover so that you fully understand the tremendous
advantages of using P.A.C.E. as your employer of record and benefits
administrator compared with being self-employed.
As your employer of record, P.A.C.E. does all the invoicing, collections,
payroll preparation, tax payments, direct deposit, tax-free expense
reimbursements, and we also give our contractors the Best Benefits
Package Available To Any Employee In Any Company In the USA.
By all means, visit the <Benefits>
section of the P.A.C.E. website to get a full explanation of the
benefits available to every P.A.C.E. contractor. For example, every
active Division Manager receives FREE,
Guarantee Issue, Long Term Disability Income Protection Insurance.
Not only is the policy FREE to our contractors, it is also the best
LTD Insurance Plan we could find at any price.
Nothing could be easier than billing through P.A.C.E., and our
5% service fee is more than offset by the incredible benefits, savings,
write-offs, and retirement plan earnings that every P.A.C.E. Division
Manager enjoys. And, you won't have to worry about how to pay all
those pesky taxes. -- Signed: Dungaree Dan
Questions for Dungaree Dan
Send your questions about contract employment to Ask
Dungaree Dan. We will try to answer all of your questions, and
we will publish the most interesting ones in The Contract Employee's
Newsletter.
Return to Table of Contents.
Resources
Paycheck City
http://www.paycheckcity.com/
This is an extraordinarily clever and useful website. Paycheck
City offers free access to a variety of online paycheck calculators
and tools.
Suppose your agency quotes an hourly pay rate. Use the Hourly Paycheck
Calculator to compute how much you can expect to take home. First,
select your state from the drop-down menu. Next, fill in the blanks,
and voilà! The calculator computes your take-home pay. You
can enter up to two pay rates (for example, straight pay and overtime),
and up to two additional payroll deductions.
The company that sponsors this site, Symmetry Software, specializes
in accounting products, technologies, and services, so you can expect
the results to be accurate.
Additional calculators compute the future value of your 401(k)
retirement savings account under different assumptions, and the
current value of stock options. A W-4 Assistant walks you through
the process of filling out and printing an official W-4 (federal
withholding) form. Another page contains links to downloadable state
withholding forms.
This site is worth bookmarking.
Return to Table of Contents.
Contract Employee's
Glossary
Terminology For Contract Professionals
More terms from Appendix
B: Glossary of Terms for Contract Professionals of The
Contract Employee's Handbook.
Backup withholding
Independent contractors are required to give their clients a valid
taxpayer identification number (TIN). IRS Form W-9 is used for this
purpose. If an independent contractor fails to provide a valid TIN,
the client is required to withhold 31% of what they owe the contractor
as an assessment for income taxes. This assessment is called backup
withholding, and it is paid to the IRS. In practice a client company
should never engage the services of an independent contractor, or
any other vendor for that matter, without first obtaining the vendors
TIN.
Beach time
Contractors refer to unpaid time off between contract assignments
as beach time. Unpaid time off is like a voluntary or involuntary
vacation, hence beach time.
Bench time
Contractors refer to paid time off between contract assignments
as bench time. Bench time usually applies to consulting firm employees
and salaried contractors who work in-house at the bench
until they can be sent out on a new assignment.
Billing rate
The billing rate is the amount that an independent contractor or
staffing agency bills the client. Contractor recruiting firms, temp
agencies, and other employers of record make their money on the
margin between the rate that they invoice the client (billing rate)
and the rate that they pay their contract employee (W-2 pay rate)
or subcontractor (1099 or Corp.-to-Corp. pay rate).
Board of Directors
The Board of Directors is the governing board of a corporation under
the leadership of the Chairman of the Board. The board has fiduciary
responsibility for the corporation. In other words, it is responsible
for making important business decisions and legally binding financial
decisions for the corporation. Directors are considered to be employees
of the corporation. Directors are elected by the shareholders of
the corporation at the annual meeting. The Board appoints the officers
of the corporation, who manage day-to-day operations. In a one-person
corporation the Board of Directors consists of the sole shareholder,
who functions simultaneously as the Chairman of the Board, President,
Vice President, Secretary, Treasurer, and the corporations
sole employee.
Body Shop
A derisive and often well-deserved term for a recruiting firm that
specializes in finding and placing foreign (high tech) workers on
temporary assignments at U.S. companies. Body shops compete on price
by billing significantly less than typical recruiting firms. Then
they pay their H-1B visa holders even lower wages than typical recruiting
firms pay American workers. Body shops have a reputation for taking
advantage of foreign workers fears and ignorance to maintain
their employees in a state of virtual indentured servitude. Fortunately,
the immigration law signed by President Clinton in December 2000
has a portability provision that makes it possible for H-1B visa
holders to change employers with relative ease. As a result, body
shops have lost much of their hold on H-1B visa holders.
Boilerplate
Standardized text used in publications and formal documents. Contracts
are constructed almost always of boilerplate clauses and terminology.
Consequently, contract language should be studied carefully, and
modified where necessary to personalize the contract to your specific
situation.
Return to Table of Contents.
P.A.C.E. News
FREE Life Insurance and FREE Accidental Death and
Dismemberment Insurance
The last issue of the CENewsletter featured P.A.C.E.'s FREE
Long Term Disability Income Protection Insurance. This week we feature
P.A.C.E.'s Group Life Insurance and Accidental Death and Dismemberment
Insurance.
Free Basic Coverage
The first $10,000 in coverage for both the Life Insurance and the
AD&D is FREE to all P.A.C.E. employees.
Option To Buy Up
P.A.C.E. Division Managers have the option to purchase additional
guarantee issue Life Insurance and AD&D Insurance at deeply
discounted group rates. Rates are based only on your age and whether
or not you use tobacco products.
Premiums for additional insurance coverage between $10,000 and
$50,000 are paid with tax-exempt dollars out of your division's
revenue stream. Premiums for the portion of insurance coverage greater
than $50,000 are subject to very favorable P.S. 58 tax rates.
Here is a breakdown of the P.A.C.E. Life Insurance and Accidental
Death and Dismemberment Insurance.
Group Life Insurance
| New Employees |
Coverage begins on first of month
following your first full month of employment. |
| Eligibility |
Coverage includes all active, full-time P.A.C.E. employees
who are citizens or permanent residents of the U.S. or Canada
in continuous active employment in the U.S.
Spouse or Domestic Partner (same sex or opposite sex).
Children are covered to age 19; 26 if a full-time student.
Other limitations may apply.
|
| Coverage |
Employee: Benefits available in $10,000 increments
to the lesser of 5x salary or $500,000. First $10,000 in coverage
is FREE for active employees. Additional coverage at
deeply discounted group rates based on age and tobacco usage.
Spouse: Benefits available in $5,000 increments to
$250,000.
Child: Benefits available in $2,000 increments to
$10,000 with children less than 6 months, $1000.
|
| Guarantee Issue |
Employee: $50,000.
Spouse: $25,000.
Children: $10,000
|
| Rate Guarantee |
Three years. |
| Portability |
Available when employee leaves P.A.C.E., retires, or reduces
hours below the minimum required. Subject to certain restrictions.
|
Accelerated
Benefit |
Half of the insured's Life amount
up to one year prior to anticipated death per physician's certification. |
Waiver of
Premium |
Employee Life premium is waived when
employee becomes disabled prior to age 60 and disability continues
through the 90 day elimination period. |
Reduction
Formula |
Employee and spouse coverage reduces
to 65% when employee turns age 70 and further reduces to 50%
when employee turns age 75. |
| Exclusions |
Two year suicide exclusion.
Employee must be covered for Life to insure dependents for
Life.
Exclusions and benefits may vary in different states.
|
Group Accidental Death & Dismemberment
Insurance
AD&D coverages and limits are essentially the same as for Life
coverage. AD&D coverage may be obtained in any amount up to
the amount of your Life coverage.
| New Employees |
Same as for Life coverage. |
| Eligibility |
Same as for Life coverage.
|
| Coverage |
Same as for Life coverage.
|
| Guarantee Issue |
Same as for Life coverage.
|
| Rate Guarantee |
Same as for Life coverage. |
| Portability |
Same as for Life coverage.
|
Waiver of
Premium |
Same as for Life coverage. |
Reduction
Formula |
Same as for Life coverage. |
| Loss Schedule |
Full benefit for the loss of:
- Life
- Both hands or both feet or sight of both eyes
- One hand and one foot
- One hand or one foot and sight of one eye
- Speech and hearing
Half benefit for the loss of:
- One hand or one foot
- Sight of one eye
- Speech or hearing
|
| Exclusions |
The plan does not cover any accidental losses resulting from:
- Disease of the body/Mental Disorder/Diagnostic, Medical
or Surgical Treatment.
- Suicide or self-inflicted injury.
- War.
- Participation in a riot.
- Attempt to commit or commission of a crime under State
or Federal Law.
- Chemical substance.
- Operating motorized vehicle while intoxicated.
Employee must be covered for AD&D to insure dependents
for AD&D.
Exclusions and benefits may vary in different states.
|
| Repatriation Benefit |
Pays reasonable expenses incurred
for preparation and return of insured's remains to the United
States. |
| Seatbelt / Airbag Benefit |
Pays an additional benefit for accidental death or dismemberment
while insured is wearing a seatbelt ($10,000), or while riding
in a car where insured is protected by an airbag ($5,000),
or both ($15,000).
|
P.A.C.E. is a Win - Win - Win - Win Solution for Downsized Employees,
Contract Employees, Independent Contractors, and Client Companies.
Check out P.A.C.E.
for the best benefits package available to ANY employee in ANY company
in the USA.
Return to Table of Contents.
Contract Employee's
Handbook
Break The Ties That Bind
The following is excerpted from an article I wrote called Inefficiency
and Greed.
The Ties That Bind
Recruiting firms can easily hide what they make because they
practice tying. Recruiting firms tie the job matching function
to the employer of record function. The up side of this arrangement
is that recruiting firms help you locate contract assignments. The
down side is that in order to take an assignment you must become
their employee.
Even if you succeed in retaining your status as an independent
contractor, the recruiting firm still holds you captive by keeping
you from signing a direct contract with the end user and by refusing
to disclose what they are billing the client for your consulting
services.
In most industries tying is an illegal restraint of trade
an anti-competitive practice. Unfortunately, tying is still tolerated
in the technical and professional contracting industry. Staffing
firms can get away with tying because, while the contractor is indeed
a customer of the staffing firm, the contractor is also the
firms employee. Laws against tying are written to protect
customers and clients, not employees.
Tying Stifles Career Advancement
Staffing agencies use tying to isolate contractors from the very
information they need to assess their careers. For example, staffing
agencies invariably bar contractors from active participation in
contract negotiations with the client. Most contractors never see
the contract that defines the very conditions under which they must
work.
Staffing agencies also use tying to keep contractors ignorant of
their value on the open market. They dont want contractors
to know how much they could be billing as independent contractors,
and they certainly dont want contractors to know how little
they are being paid in comparison with their actual worth.
Staffing agencies view contract employees as their competitors,
and they view contract details and billing rates as competitive
information to be protected at all costs. Staffing agencies
use tying as a strategic tool to protect their competitive
information.
If contract professionals are to regain their independence they
must split the entirely separate functions of job matching and employer
of record. They must break the ties (pun intended) that bind them
to traditional recruiting firms.
Only then will contractors be able to make reasoned decisions based
on the quality of service and on price. They will be able to work
with an agency based on value delivered rather than on who controls
the information.
What Is A Fair Margin?
It is easy to determine if a recruiting firm is charging a fair
margin or if it is gouging both the client and the contractor. You
begin by examining what stand-alone job-matching services and stand-alone
employers of record charge for their separate services. Competition
and full disclosure ensure that the these stand-alone services are
priced fairly.
A recruiting firm that matches you with a contract assignment and
then forces you to become the recruiting firms employee in
order to take that assignment should surely charge no more than
the combined charges for a stand-alone job-matching service and
a stand-alone employer of record. In fact, the recruiting firm should
be able to charge less owing to economies of scale and elimination
of duplicate costs.
So lets review what stand-alone job-matching services and
stand-alone employer of record services actually charge. If a so-called
full service recruiting firm charges more than the combined
charges of the separate stand-alone services it can only be attributable
to inefficiency and greed.
The Cost of Stand-alone Job-matching Services
Savvy contractors develop and nurture a powerful, professional network
of colleagues, clients, and coworkers. They search the contractor-friendly
job boards and corporate career pages for contracting opportunities,
and they contact prospective clients directly.
Savvy contractors negotiate their own contract terms and billing
rates, and they do a better job of marketing their consulting services
to prospective clients than any hack recruiter at a third-party
recruiting firm.
Nevertheless, there are contractors who prefer to have someone
else market their services.
Talented professionals in other industries employ talent agents
to market their services. Examples of talent agents are actors
agents, sports agents, literary agents, and musicians managers.
Typically, talent agents earn 10% to 15% of the talents gross
revenues.
Talent agents work for the talented professionals they represent.
Talent agents do not work for the production company, team owner,
book publisher, or record label. That would be a conflict of interest.
Given that talent agents charge 10% to 15% we can assess the same
value to the job matching service provided by third-party recruiting
firms.
The Cost of Stand-alone Employer Of Record Services
The umbrella service business model offers contractors a far more
comprehensive employer of record service than is available through
any third-party recruiting firm. As the Executive Director of P.A.C.E.,
Professional Association for Contract Employment, I am very familiar
with the services and costs of umbrella services.
Lets review the formidable benefits of P.A.C.E. for contract
professionals.
P.A.C.E. provides a virtual back office for contract
professionals. P.A.C.E. processes time sheets, invoices the client,
collects receivables, processes payroll, administers benefits, pays
withholding and payroll taxes, and issues an IRS Form W-2 at the
end of the year.
P.A.C.E. contractors enjoy continuity of employment with an established
corporation, making it relatively easy to qualify for big-ticket
credit items such as a home loan or auto lease.
P.A.C.E. contractors enjoy health and dental benefits that are
far superior to those offered by traditional recruiting firms and
placement agencies. Contractors qualify for group health and dental
insurance after their first full month on the job. P.A.C.E. also
reimburses its contractors with tax-free dollars for out-of-pocket
medical expenses, including private insurance premiums, co-pays,
and deductibles up to 10% of gross wages.
The P.A.C.E. 401(k) Retirement Savings Plan is an extremely aggressive,
100% self-directed, retirement savings program designed for highly
compensated employees. It is unexcelled by any employer of record
service in the country, and is vastly superior to any retirement
plan offered by any third-party recruiting firm. P.A.C.E. contractors
may contribute pretax dollars equal to 25% of gross earnings up
to $30,000 per year into a Charles Schwab Personal Choice Retirement
Savings account. There is no waiting period to qualify, and contributions
are immediately vested.
P.A.C.E. reimburses its contractors with tax-free dollars for a
wide range of out-of-pocket expenses. Qualified expenses include
travel, business promotion, cell phone, modem lines, ISP, phone
calls, training, personal health and disability insurance payments,
dependent child care, home office supplies, computer equipment and
expensive software (through our leaseback program), per diem and
auto allowance while on temporary, remote assignments, and virtually
any other work-related expense that an independent contractor would
otherwise claim on IRS 1040 Schedule C.
And finally, P.A.C.E. contractors enjoy the same professional freedom
experienced by self-employed, independent contractors. P.A.C.E.
contractors choose when, where, and for whom they will work. They
set their own billing rates, and they negotiate their own contract
terms.
P.A.C.E. provides all of the above, yet P.A.C.E.s margin
is never greater than 15%. P.A.C.E.s contractors still earn
at least 85% of the billing rate after P.A.C.E. deducts its standard
5% service fee plus the employers share of payroll taxes.
Combined Costs
Talent agents who work for the talented professionals they
represent charge 10% to 15% of the talented professionals
revenues. Thus, the benchmark for the job-matching function of a
full-service recruiting firm must be no greater than 15% of the
billing rate.
The P.A.C.E. umbrella service business model provides the industrys
most comprehensive employer of record service, yet P.A.C.E.s
overall margin is less than 15% of revenues. Thus, the benchmark
for the employer of record function of a full-service recruiting
firm must be no greater than 15% of the billing rate.
It is clear that any so-called full-service recruiting firm with
a margin greater than 30% is padding the bill. They are gouging
either the client company or the contractor, or both.
I attribute any excess in a recruiting firms margin over
30% to inefficiency and greed.
Calculating Inefficiency and Greed
What is the real cost of using a full-service agency that takes
more than 30% of the billing rate? Table 1 shows the cost of inefficiency
and greed for billing rates of $100 and $50 per hour when the agency
margin is 35%, 40%, 50%, and 60% of the billing rate.
Even at a relatively low agency margin of 35% the annual cost of
inefficiency and greed is several thousand dollars. At higher agency
margins the cost is higher yet.
I have calculated the cost of inefficiency and greed based on the
assumption that a typical contractor will only work a total of ten
months out of the year, the remainder being vacation, sick days,
national holidays, bench time between assignments, and time off
for training. It is clear, however, that the more hours a contractor
works the more he or she will loose to inefficiency and greed.
How do you know how much your agency is taking off the top? Ask
them! If they wont tell you their margin then you know they
are taking too much, and they dont deserve your business.
Call around until you find an honest agency that will work on your
terms. You should not have to pay for someone elses inefficiency
and greed.
Better yet, dont even use a third-party recruiting firm.
The analysis in this article shows that you will do much better
financially if you split the job matching function and the employer
of record function. Use a talent agent if you must, or use your
own wits to locate your next assignment. Then, if the client wants
you to be someone elses employee, use an umbrella service
like P.A.C.E. as your employer of record.
Table: Calculating The Cost Of Inefficiency and
Greed.
|
Billing
Rate
Per Hour
|
Gross
Wage
Per Hour
|
Cost
Per
Hour
|
Cost
Per
1600 Hours
|
|
35% Gross Margin: includes
5% inefficiency and greed
|
| $100 |
$65.00 |
$5.00 |
$8,000 |
| $50 |
$32.50 |
$2.50 |
$4,000 |
|
40% Gross Margin: includes 10% inefficiency
and greed
|
| $100 |
$60.00 |
$10.00 |
$16,000 |
| $50 |
$30.00 |
$5.00 |
$8,000 |
|
50% Gross Margin: includes 20% inefficiency
and greed
|
| $100 |
$50.00 |
$20.00 |
$32,000 |
| $50 |
$25.00 |
$10.00 |
$16,000 |
|
60% Gross Margin: includes 30% inefficiency
and greed
|
| $100 |
$40.00 |
$30.00 |
$48,000 |
| $50 |
$20.00 |
$15.00 |
$24,000 |
Return to Table of Contents.
Contract Employee's
Workshop
San Francisco Bay Area: January 12, 2002
We have set a date for the first all-day Saturday Workshop for
technical and professional contractors. It will take place somewhere
in the San Francisco Bay Area. Cost of admission will be in the
neighborhood of $50, provided I can locate an inexpensive yet comfortable
venue large enough to hold at least 50 people. It would be nice
to have a corporate sponsor for the workshop, especially if I don't
have to sell my soul (and halo) to qualify for their support. Ideas
anyone?
Participants will leave the workshop with a solid understanding
of how the technical and professional contracting industry works.
Agency contractors will learn how to increase their earnings by
30% to 50% on their very next contract assignment. The workshop
will cover how to set your billing rate for maximum earnings, and
how to market your consulting services directly to client companies.
The handouts alone are worth the cost of admission.
After the initial shakedown I'll take the workshop on the road
to those cities across the US that express the greatest interest
in The Contract Employee's Workshop.
I'm open to suggestions. E-mail your ideas and suggestions to Workshop@pacepros.com
Return to Table of Contents.
The Contract Employee's
Project
The Contract Employee's Project is the larger context under which
the following interrelated vehicles operate to promote and defend
the interests of Contract Professionals:
Copyright and
Publication Info
Copyright (c) 2001, James R. Ziegler. All rights reserved.
You may copy or forward this free publication provided it is left
intact with all links and this notice unchanged. Any unauthorized
duplication, including republication in part or in full for commercial
use, is an infringement of copyright.
Published by:
P.A.C.E. - Professional Association for Contract Employment
1355 Willow Way, Suite 244
Concord, CA 94520
USA
http://www.pacepros.com/
Editor:
James R. Ziegler, Ph.D.
Executive Director
P.A.C.E. -- Professional Association for Contract Employment
(925) 680-0200
ziegler@pacepros.com
Return to Table of Contents.
Disclaimer
The Contract Employee's Newsletter is designed to provide information
in regard to the subject matter covered. Use is granted with the
understanding that the publisher and authors are not engaged in
rendering legal or financial advice. If expert assistance is required
you should seek the services of a competent professional.
The purpose of this information is to educate and entertain. The
publisher and contributors shall have neither liability nor responsibility
to any person or entity with respect to any loss or damage caused,
or alleged to be caused, directly or indirectly, by the information
contained in this Newsletter or by information contained in any
web site or resource referenced by citation or hypertext link within
the pages of this Newsletter.
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Employee's Newsletter
The Contract Employee's
Newsletter: Sign Up Now! Useful News & Updates
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Sign-off
I hope you have found the information in this newsletter to be
interesting, informative, and provocative. I encourage you to share
the CENewsletter with your friends, colleagues, coworkers, clients,
and agency recruiters.
Why clients? Because you need every ally you can get. Why agency
recruiters? Because they need to know the jig is up.
Wishing you success in your contracting career,
James R. Ziegler, Ph.D.
Executive Director
P.A.C.E. -- Professional Association for Contract Employment
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