P.A.C.E. Solo W-2™ Assigns
Your Own Division Administrator


At P.A.C.E. High Touch Is Everything.

  • It's Like Having Your Own Executive Assistant
    • Having an extraordinary mix of independence, freedom, and self-direction does not mean you have to "go it alone."

    • We match you with a dedicated Division Administrator whose full-time job is making sure that everything having to do with your division runs smoothly. Your Division Administrator is your personal coach, mentor, advisor, and aide.

    • Your Division Administrator is your principle point of contact with P.A.C.E.

    • Your Division Administrator does the tedious, back-office, administrative tasks of running your division so that you can focus on what you do best. Namely, delivering the highest quality consulting services to a client that needs your undivided attention.

    • Advantage to you: It's like having your own Executive Assistant. You are able to be more efficient, bill more hours, spend more time building your business, and make more money.


  • What Your Division Administrator Does For You

    Below is a partial list of the administrative tasks that you don't have to do yourself because your Division Administrator does them for you.

    • Sets You Up in Your Own Division of P.A.C.E.
      • When P.A.C.E. receives your completed New Employee Package we assign a dedicated Division Administrator to oversee your division. Using the information that you have submitted, your Division Administrator sets up your one-person division in P.A.C.E. Base, the exclusive, in-house database and report-generation software that drives P.A.C.E. Solo W-2™.

      • Advantage to you: You don't have to set up and manage your own business entity. Your personal Division Administrator does that for you through P.A.C.E. Solo W-2™.

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    • Sets Up Your Insurance and Retirement Plan
      • Your Division Administrator will send you the enrollment forms for P.A.C.E.'s Retirement Savings Plan and P.A.C.E.'s group insurance plans. Your Division Administrator will then walk you through the entire process and validate the accuracy of the information you submit.

      • Advantage to you: Hey. Who enjoys filling out beneficiary forms and insurance forms? Its not fun, but your Division Administrator makes it a lot easier.

       

    • Coordinates Client Setup and Contract Review
      • Whenever you line up a new client, you submit a new Client Site Information form to P.A.C.E. that details key contacts at the client, billing rate, start date, duration, deliverables, and other pertinent information. When P.A.C.E. receives the Client Site Information form your Division Administrator will coordinate with a P.A.C.E. Contracts Administrator who will confirm with you the details of your arrangement with the client.

      • The Contract Administrator contacts the client to set up the client-vendor relationship and negotiate invoicing and payment schedules. We always press for the fastest payment terms possible by reminding the client that "timely payment of outstanding invoices ensures the continued availability of the Contract Professional."

      • Your Division Administrator keeps you abreast of everything having to do with your client. He or she reviews your client contracts and, with your full participation negotiates favorable contract terms and contract language.

      • Your division Administrator tracks your contract, and notifies both you and your client when it is time to negotiate a contract extension.

      • Advantage to you: Your Division Administrator represents The Professional Association for Contract Employment, an established and well-respected advocate for Contract Professionals. Because clients respect P.A.C.E. and respect what we stand for they are more likely to negotiate favorable contract terms and payment schedules with P.A.C.E. than with an individual contractor.

       

    • Processes Your Time Sheets and Invoices Your Clients
      • P.A.C.E. Base knows when your time sheets are due so that your Division Administrator can alert you when a time sheet is late.

      • Using P.A.C.E. Base and your online time sheet, your Division Administrator automatically generates a detailed invoice and submits it to your client. Your job is earning the money. Your Division Administrator's job is making sure that you are paid on time.

      • Advantage to you: Delayed invoicing and poor follow-up are the leading contributors to slow cash flow. Your Division Administrator manages these unpleasant functions so that you don't have to.

       

    • Collects Your Division's Revenues
      • P.A.C.E. Base knows when your client's payment is due, and it alerts your Division Administrator whenever a revenue payment is overdue. That way your Division Administrator is always on top of collecting your division's receivables. As we stated above, your job is earning the money. Your Division Administrator's job is making sure you get paid on time.

      • Advantage to you: For many Contract Professionals, the collections process is harder than locating new projects. Your Division Administrator is highly trained in the art of assertive collecting, ensuring that your clients remit payment to your division when they have agreed to.

       

    • Validates, Approves, and Reimburses Your Out-of-pocket Business and Medical Expenses
      • Your Division Administrator audits your receipts, reconciles your online expense report, and enters the information into P.A.C.E. Base, which then organizes your expenses and automatically deducts the tax-free payment from your division's revenue stream.

      • Advantage to you: Your Division Administrator does all the accounting of out-of-pocket expenses for you, and makes sure that you receive the maximum tax advantage.

       

    • Manages Your Per Diem and Auto Allowance Payments
      • You may qualify for tax-exempt per diem and auto allowance payments when you are working and living out-of-town. Your Division Administrator helps you set up these accounts, and employs P.A.C.E. Base to calculate and track your tax-exempt per diem and auto allowance payments.

      • Advantage to you: Your Division Administrator does all the accounting of tax-exempt per diem for you, and makes sure that you receive the maximum tax advantage.

       

    • Prepares Your Online Revenue and Expense Reports
      • Your Division Administrator uses P.A.C.E. Base to generate a detailed, online, revenue and expense report with every payroll. Organized like a standard profit & loss statement, these easy-to-read, online reports are the central feature of P.A.C.E. Solo W-2™. They document in detail what happens to every penny that passes through your division of P.A.C.E.

      • Advantage to you: Your Division Administrator gives you a complete accounting of revenues and expenses with every payroll so you always know exactly where you stand.

       

    • Tracks Milestones and Reminders
      • Tracks annual wage caps for Social Security and unemployment taxes, and passes on the savings to you when the caps are exceeded.

      • Tracks recurring payments for your different group insurance premiums.

      • Validates and processes retirement plan contributions, general expenses, medical expenses, dependent child care, and per diem.

      • Tracks contract milestones, purchase order limits, renewal dates, and termination dates to ensure that your contracts never lapse.

      • Tracks referral rewards, and makes sure that you are properly compensated for P.A.C.E. Division Managers that you bring to P.A.C.E.

      • Your Division Administrator even remembers your birthday.

      • Advantage to you: Your Division Administrator and P.A.C.E. Base stay on top of it all so that you don't have to.

       

    • Processes Your Payroll
      • Everything your Division Administrator does for you relates ultimately to how you are paid. P.A.C.E. processes payroll on Wednesday based on undisbursed revenues received by your division prior to Wednesday morning. While normal pay days are Fridays, holidays may alter this schedule. P.A.C.E. uses the payrolling services of ADP, which issues your net pay via direct deposit.

      • With every payroll, P.A.C.E. posts an online copy of your division report itemizing each division expense. ADP also posts an online payroll stub itemizing your payroll deductions and net pay. At the end of the year you receive an annual division report and IRS Form W-2.

      • Advantage to you: Thanks to the dedicated work of your Division Administrator, the sophisticated reporting features of P.A.C.E. Base, and the powerful payroll processing capabilities of ADP, your payroll is virtually automatic. And so simple that many of our Division Managers report that they are able to submit their annual tax returns using IRS Form 1040EZ!

       

    • Bottom Line to You
      • Does all of this seem more than a little overwhelming? Well, it is! And, as a self-employed independent contractor, you would have to do it all on your own.

      • As a P.A.C.E. Division Manager, you have at your disposal the resources of a fully staffed Corporate Back Office, and the support of your own dedicated Division Administrator.

      • Advantage to you: As a P.A.C.E. Division Manager you don't have to do any of the drudge work. Your Division Administrator does it all for you, so that you can focus on what you do best, namely, delivering quality consulting services to your clients or quality business services to your customers.

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